Project Administrator

Overview:

This position will collect, process, input, organize and file data and documentation from various sources and stakeholders in order to support the administrative, documentation, data, reporting, compliance and communications needs of projects.

Actively participates in all aspects of the project-specific safety plan and culture. collects, processes, inputs, organizes and files data and documentation from various sources and stakeholders and requested by project management team and/or as warranted by established business processes, in order to support the administrative, documentation, data, reporting, compliance and communications needs of projects.

Responsibilities:

• Manage project specific hard copy filing and electronic filing systems
• Process information within specific time-frames in order to maintain efficiency and timeliness of documentation submissions, communications and reporting.
• Organize information into standard formants
• coordinate electronic submission of project documentation
• Prepare routine correspondence (such as letters, memos, meeting notes and proposals) and reviews outgoing materials for conformance with best practice standards.
• Support project a management during the bidding process with deliverables, preparing specifications documents, addressing regulatory and compliance requirements and creating tracking and following up on bid communications.
• Support project management during the award process with deliverables such as issuing bond memos, setting up subcontractors in project management systems, granting system and website access to stakeholders, preparing and organizing various components of the contracts and processing final contract.
• Support project management with project deliverables, such as managing information on the project website and electronically processing various documents (submittals, pay applications, bills of sale, compliance documentation, requests for information and change documents).
• Assist in the preparation of progress payments and ensure compliance with regard to documentation, insurance certifications, bonds, lien waivers, affidavits, etc.)
• Contribute to effective, accurate, organized and timely access to information and communications by all stakeholders throughout the project.
• Create and update contact information and distribution lists, agendas and meeting notes.
• process and distribute incoming communications in a timely manner and respond to routine request that do not require the supervisor’s
• Provide timely and effective communication via e-mail, telephone, etc., to internal staff and external customers and demonstrate a positive and professional attitude, maintaining composure under pressure.
• Share subject matter expertise in order to support teamwork and deliver.
• Demonstrate willingness and ability to work collaboratively and cross-functionally to obtain information of solve problems in support of the team’s goals.
• Exercise discretion and integrity with highly confidential and sensitive.

Qualification:
Minimum of 3-5 years of experience in construction administration. A proven track record with a large general or sub-contractor is a must.
Must have strong construction administration knowledge and be able to communicate with architects, engineers, and construction managers as well as other consultants.